FARMVILLE DOWNTOWN PARTNERSHIP MAIN STREET PROGRAM MANAGER JOB DESCRIPTION AND EMPLOYMENT POLICY

SUMMARY

The Main Street Program Manager reports to the Farmville Downtown Partnership (FDP) Board of Directors and serves as chief advisor and staff to the FDP Board, committees, and task forces. The manager works closely with representatives of the town of Farmville, Virginia and Prince Edward County. The Manager performs complex professional and administrative work in coordinating programs/projects that create consensus among public/private stakeholders while encouraging residential/commercial development primarily in downtown Farmville.

The Main Street Program Manager must be well organized, creative, enthusiastic, entrepreneurial, self-motivated, energetic, and an excellent communicator; capable of functioning effectively in an independent environment while coordinating public and private interests represented on the board of directors and in the downtown area.

DUTIES

Specific duties include but are not limited to the following:

  • Coordinates the goals and objectives established through the Main Street Committees and Board, and serves as liaison to all four of the Main Street Volunteer Committees – Organization, Promotion, Economic Restructuring, and Design
  • Provides a communication link between committees, ensuring that activities and annual work plans in all four points of the Main Street approach are well synchronized and communicated
  • Works in conjunction with DF’s economic restructuring committee and Board of Directors to implement economic restructuring strategies that utilize the community’s human and economic resources
  • Works in conjunction with committies and the Board of Directors to design and manage an effective communications strategy for internal and external audiences
  • Works closely with the downtown merchants, business owners, property owners, city officials, the Farmville Area Chamber of Commerce and others in coordinating DF’s goals and work plans and the Main Street Four Point Approach in downtown Farmville
  • Oversees and/or assists in performing administrative aspects of Main Street Program, including purchasing, record keeping, budget preparation, accounting, preparing reports and supervising consultants and volunteers as needed
  • Serves as a liaison to downtown and other city/county-wide economic development organizations
  • Responsible for representing the interests of the Main Street program publicly; coordinating ongoing public awareness campaigns and education programs to enhance public appreciation of the downtown’s assets
  • Coordinates resources and assistance for tenants and property owners with business and property improvement projects.
  • Identifies and responds to downtown revitalization needs and concerns
  • Stays informed on current issues in the revitalization of traditional central business districts and conveys pertinent information to FDP
  • Assembles information/data and recommends programs, projects and activities to the Board, Committees, task forces, town staff and others to meet the requirements of the 10 Main Street Certification criteria
  • Encourages a cooperative climate between business owners, property owners, government agencies, nonprofit organizations and others participating in the revitalization process
  • Represents the Main Street organization at the local, state and national levels
  • Participates in economic development meetings, seminars, educational opportunities within the community and region to increase public awareness of our program and increase the professional contacts and knowledge associated with the economic and cultural activities of our community and region
  • Locates resources from all levels to help with revitalization effort, including preparing and making formal and informal presentations to public, private and civic organizations.

QUALIFICATIONS

  • Possess a bachelor’s degree and have three (3) years related experience in one or more of the following areas: economic development, planning, historic preservation, retailing and marketing; a master’s degree may be substituted for one (1) year of experience.
  • Possess excellent organizational and time management skills. Planning and organizing within a multi-faceted volunteer and committee-driven organization is a plus.
  • Experience with economic development projects, historic tax credits, and mixed-use development is a plus.
  • Exhibit excellent verbal and written communication and interpersonal communication skills
  • Familiarity and skills in using various forms of social media is a plus.
  • Demonstrate a good understanding of issues and political complexities confronting business owners, property owners, public agencies and community organizations in historic central business districts
  • Budgeting and public relations skills necessary
  • Proficiency in word processing, spreadsheets, and database skills necessary

The Salary Range is $40,000 – $45,000, plus benefits.

Please submit resume, letter of interest and three references by July 17, 2015 to downtownfarmville@embarqmail.com

ACCOUNTABILITY

The Downtown Manager shall report to the FDP President and Board of Directors. 

COMPENSATION

To be determined by the FDP Executive Committee on an annual basis within the budget as approved by the FDP Board of Directors. 

STANDARDS OF QUALITY AND INTEGRITY

The Downtown Manager must maintain the highest quality in work habits, appearance, management of time; and must ensure that all communications are of the highest standards, respecting the confidentiality of those working with the FDP organization. 

PROBATIONARY PERIOD

The first ninety (90) days of employment shall be regarded as a probationary period to be utilized for observing the work of the employee, for securing the most effective adjustment of the employee to his/her position, and for removing any employee whose performance does not meet the required work standards. Any probationary employee can be discharged at any time during their probationary period. 

WORKING HOURS

The annual salary is based on a minimum of a forty- (40) hour workweek. Additional hours worked during a normal week shall be accumulated and be compensated by time off as soon as reasonable. The Executive Director shall set the office hours. 

PERSONAL TIME

There shall be 1 day (8 hours) of personal leave with pay accumulated for each month of employment that can be taken after the probationary period ends (time will be accumulated during the probationary period). After the 3-month probationary period, 1 day of personal leave with pay will be accumulated for each month of employment that can be taken before the end of the fiscal year.

ADDITIONAL TIME OFF

If all benefit time has been taken, including accrued compensation time, and additional leave is needed, a request must be made to the DF president and upon approval, proper payroll deductions will be made for each additional day off. 

HOLIDAYS

FDP has established eight days to be observed as paid holidays. Should the need arise for the Downtown Manager to work on an observed holiday, a floating holiday will be added that shall be taken at a later date. The observed paid holidays are as follows:

New Year’s Day                     January 1 (or next business day)
Good Friday                            Friday before Easter
Memorial Day                           Last Monday in May
Independence Day                  July 4th
Labor Day                               First Monday in September
Thanksgiving Day                    Fourth Thursday in November
Christmas Eve                        December 24
Christmas Day             December 25 (or next business day)

BENEFITS

Worker’s Compensation:
FDP will carry worker’s compensation insurance to provide benefits in case of an on-the-job injury.

Leave:
Paid personal days and paid holidays will be provided as described above.

Medical Insurance:
FDP will provide medical insurance options to the employee only. The premium and options are determined by the employee’s information.

Liability Insurance:
FDP will purchase general liability insurance that covers the Executive Director, the DF Board of Directors, and the FDP-sponsored events.

Disability:
FDP does not offer short or long-term disability at this time.

TERMINATION OF EMPLOYMENT BY EMPLOYEE

Staff to the FDP organization will provide a minimum of two weeks notice in writing to the FDP president stating their intention to terminate their employment.

TERMINATION OF EMPLOYMENT BY FDP

Any employee of the FDP organization may be terminated by action of the Board of Directors, through the FDP president in a written communication, upon a determination that the terms and conditions of employment with the FDP have been violated or, when in the opinion of the Board of Directors, it is determined in the best interests of the organization or employee that the employment with the FDP organization is terminated. Decisions of terminal leave, separation severance, or matters related to the termination of employment shall be made by the Board of Directors and presented in written form to the employee or terminated employee. 

RECORDS      

The Downtown Manager shall maintain a cumulative employee record of personal time, overtime work and compensation time accumulation, as well as such time taken. The Program Manager shall notify the FDP Personnel Committee of any substantial additions to or deletion of job duties or responsibility affecting employment.

Adopted by the Board of Directors of Downtown Farmville, September 21, 2012; Amended June 19, 2015

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